ARCHIVES RESEARCH CENTER
The Library’s vast collection of photographs, maps, letters, newspapers, historical documents and rare books are available to scholars, researchers, and general library users within the Archives Research Center. The Archives Research Center is located adjacent to Reference Services in the Lower Level. You will find quiet work tables, microfilm reader-printers (on digital) and a copier. A state-of-the-art preservation workroom, a high-density storage room, and offices for Archives and Museum Services staff and interns are located here.
This collection of archival materials includes books, maps, manuscripts, photographs, and other items that chronicle the history of the city of Sandusky and Erie County. Used extensively by scholars and researchers from all over the country, the Archives have been an important part of the Library’s collection from its inception in 1902.
ARC POLICIES AND PROCEDURES
Because much of the collection is irreplaceable, the archival materials are not for circulation, and books in the collection are, in general, not available through interlibrary loan. Photocopies of archival holdings are available at a charge for research purposes only. Requests for publication of archival holdings must be in writing, and copyright approval must be obtained from the copyright holder. Mail inquiries are welcome; however, staff is not able to accommodate written requests for extensive research.
One computer provides public access to the City of Sandusky – Oakland Cemetery Interment Record Index. Reference librarians are available to assist you in using these resources. For local history researchers, the Library’s online catalog of archival images will be available for browsing. The digital version of Patty Dahm Pascoe’s book, Elected to Serve Erie County, is also available to researchers at these workstations. For further information, contact Ron Davidson, Archives/Reference Librarian, at 419-625-3834 or you may speak with the Reference librarian on duty.
Rules for Researchers (link PDF)
SPECIAL COLLECTIONS REPRODUCTION POLICY
Sandusky Library will make an effort to comply with patron requests for photocopies and other reproductions of Special Collections holdings. When possible, photocopies of the requested holding(s) will be made immediately.
Requests for photographic reproductions will be decided on a case-by-case basis. Individuals seeking reproduction of Sandusky Library photographs, documents, or drawings for personal, non-commercial use will be charged according to the photographic reproduction price schedule listed below. If it is necessary to create a new negative, the patron will be responsible for the cost of negative reproduction. Any and all negatives become the property of Sandusky Library.
Please allow four to six weeks, from date of approval, for your reproduction order to be completed.
8×10 (or similar size) print………………… $10.00
11×17 (or similar size) print……………….. $20.00
22 x 28 Poster (or similar in size) print… $30.00
Digital Image (via email or CD)…………… $10.00
To purchase prints, stop by Reference Services or the Archives Research Center
Special Collections Reproduction Policy
RESEARCH CHARGES FOR COPIES OF OBITUARIES AND ARTICLES
The Sandusky Library will provide obituary copies upon written request for a fee of $3.00 per obituary (not per person as some people have several obits). Due to the staff availability, obituary orders over $25.00 may be handled by an independent researcher at the same rate that the Library would charge. For more information, please visit http://www.rbhayes.org/hayes/index/partners/Sandusky.asp
SCAN TO DISK
If a patron requires an image to be scanned (as for publication purposes) the image can be scanned to a disk or sent via e-mail for a flat fee of $15.95 per image. The digital image will bear a Sandusky Library Follett House Museum digital watermark.
Sandusky Library reserves all rights of ownership, expressed and implied, to its photograph, document, and drawing collections. Permission in writing from the Library Director is required before reproduction in publication is undertaken. Failure to credit material cited in publication to Sandusky Library Follett House Museum Archives will result in forfeiture of the future use of the collection and may result in legal action.
The use of photographs, documents, or drawings owned by Sandusky Library may result in the assessment of a one-time use publication fee. A publication fee is defined as a charge incurred for the use of material(s) owned by another in a visually-communicative format. Examples of publication use may include usage in books, graphical websites, or as framed wall hangings.
A publication fee of $25 may be charged for the use of Sandusky Library photographs, documents, or drawings. This fee may be waived by the Library Director under any of the following conditions, where:
a. The publishing organization is a non-profit group, as defined by the United States Internal Revenue Service, or is an academic institution.
b. Materials or publications are donated, which are deemed appropriate for inclusion in the Special Collections of Sandusky Library.
c. The organization seeking to use the material(s) is a for-profit entity and the Library Director elects to waive the publication fee on a case-by-case basis, determining that the requested use is appropriate and in the best interests of the Library.
Reproduction requests for the purpose of publication in any format should contain the following citation: “Sandusky Library Follett House Museum Archives.”
Complimentary Copy: The publisher is to provide the Sandusky Library/Follett House Museum with one complete complimentary copy of the publication in which the image is reproduced. In the case of M.A. theses and Ph.D. dissertations, photocopies of the references to the illustration will be acceptable.
To ensure the long-term preservation of and continued access to our collections, patrons are prohibited from taking photographs of Special Collections holdings.
The use of personal photo reproduction equipment, including, but not limited to digital cameras, film cameras and scanners, is prohibited. Should a patron require a copy of an image, the Sandusky Library has a variety of reproduction options available; please see above. Use of a laptop computer for the purpose of note taking is permitted.
Sandusky Library reserves the right to refuse a request for reproduction if, in the judgment of the Library Director and Administrator, Reference & Museum Services, reproduction would in any way compromise the condition of the original.
NOTICE: WARNING CONCERNING COPYRIGHT RESTRICTIONS
The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material.
Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specific conditions is that the photocopy or reproduction is not to be “used for any purpose other than private study, scholarship, or research.” If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of “fair use,” that user may be liable for copyright infringement.
This institution reserves the right to refuse a request for reproduction if, in its judgment, fulfillment of the request would involve violation of copyright law. 5.5
CONDITIONS OF USE REQUEST FOR REPRODUCTIONS w APPLICATION FOR PERMISSION TO PUBLISH
1. All requests to reproduce photographs from the Sandusky Library’s holdings must be submitted on this application. The applicant agrees to abide by all terms, conditions, and provisions of this agreement. Permission for reproduction is granted only when this application is countersigned by a representative of the Library. Permission for reproduction is limited to the applicant and is non- transferable.
Permission for reproduction is granted only for the expressed purpose described in this application. This permission is non-exclusive; the Library reserves the right to reproduce the image and to allow others to reproduce the image.
Any subsequent use (including subsequent editions, paperback editions, foreign language editions, etc.) constitutes reuse and must be applied for in writing to the Library. Any change in use from that stated on the application requires permission of the Library. An additional fee may be charged for reuse or change in use.
In the event the applicant engages in unauthorized reproduction of the materials, the applicant agrees to pay the Library a sum equal to three times the normal handling fee for each unauthorized use. The applicant also agrees to surrender the copy print to the Library.
2. The Sandusky Library reserves the right to refuse reproduction of its holdings and to impose such conditions as it may deem advisable in its sole and absolute discretion to be in the best interests of the Library. The Library reserves the right to refuse any order for reproductions which it feels might damage the original. The decision to allow reproduction of the Library’s holdings rests solely with the Library.
3. In addition to the permission of the Sandusky Library, additional permissions may be required. Those permissions may include, but are not limited to: Copyright: In cases of works by living artists and/or subject to the 1976 Copyright Law or the 1991 Visual Artists Rights Act, written permission must be secured by the applicant from the artist, his/her agent, or the copyright owner.
WARNING CONCERNING COPYRIGHT RESTRICTIONS
The copyright law of the United States (Title 17, USC) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, archives and libraries are authorized to furnish a photocopy or reproduction. One of these specified conditions is that the photocopy or reproduction is not to be “used for any purpose other than private study, scholarship or research.” If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of “fair use,” that user may be liable for copyright infringement. Privacy: An individual depicted in a reproduction has privacy rights as outline in Title 45 CFR 46 (“Protection of Human Subjects”). Owner of original: In instances where the Library holds only a reproduction, the written permission of the owner of the original is required. It is the responsibility of the applicant to obtain permission to publish reproductions from the owner of the copyright (the institution, the creator of the record, the author, or his/her transferees, heirs, legatees, or literary executors). The Library will aid the applicant in contacting pertinent individuals by providing addresses, when available. However, the Library does not warranty the accuracy of that information and shall not be responsible for any inaccurate information. The Sandusky Library does not represent or warrant that the Library holds copyrights to the items to be reproduced nor that the Library has cleared all present and future uses with the copyright owner nor has the Library determined the item(s) for reproduction is/are otherwise encumbered. It is therefore the responsibility of the applicant to determine the copyright owner or the rights of any third parties and to clear any of the reproduction with such owner or third party.